Privacy Policy – Aughton Village Hall

Who we are

Our website address is: https://aughtonvillagehall.uk.
This Privacy Policy describes the policies of Aughton Village Hall on the collection, use and disclosure of your information that we collect when you use our website (https://aughtonvillagehall.uk), the “Service”. By accessing or using the Service, you are consenting to the collection, use and disclosure of your information in accordance with this Privacy Policy. If you do not consent to the same, please do not access or use the Service.

Information We Collect

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

We will collect and process the following personal information about you in order to fulfil our services to you, for example if you buy an item from our website or signup to our mailing list.
Name
Address
Email
Phone Number
Payment Details – Payments are taken by our payment gateway provider.

How We Use Your Information:

We will use the information that we collect about you for managing your customer order. If you provide your credit card information as part of a purchase, the information is encrypted with our payment gateway provider. Our payment gateway provider follows all standard security requirements as set by law. If we become aware that any of your personal information has been unlawfully accessed, we will let you know as soon as is practically possible but in any event no later than 72 hours after this is discovered.
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
We use it for internal record keeping.
We use the information to improve our products and services.
We may contact you by email, phone or mail, to answer enquiries or in the course of our contract with you (the customer).
We will only contact you, in respect to the reason you requested.
We will always ask you for consent if we wish to use your information for any other purpose and we will not transfer your personal information to any third party without seeking your consent.

Retention of Your Information:

We will retain your personal information with us between 120 days; up to 2 years or for as long as we need it to fulfil the purposes for which it was collected as detailed in this Privacy Policy. We may need to retain certain information for longer periods such as record-keeping / reporting in accordance with applicable law or for other legitimate reasons like enforcement of legal rights, fraud prevention.

Security:

We are committed to ensuring that your information is secure. In order to prevent unauthorized access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
We do retain normal web server logs and use other analytical tools to measure how well our site is doing and to improve visitor experience. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, the date and time of your request and one or more cookies that may uniquely identify your browser. However, given the inherent risks, we cannot guarantee absolute security and consequently, we cannot ensure or warrant the security of any information you transmit to us and you do so at your own risk.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Third Party Links & Use Of Your Information:

Our Service may contain links to other websites that are not operated by us such as Facebook, Instagram etc. This Privacy Policy does not address the privacy policy and other practices of any third parties, including any third party operating any website or service that may be accessible via a link on the Service. We strongly advise you to review the privacy policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies or practices of any third party sites or services. Aughton Village Hall is not responsible for and does not endorse their contents. Product and company names may be the trademarks of their respective owners.

How long we retain your data; What rights you have over your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
You have the right under the General Data Protection Regulations (GDPR) to see any personal information that we hold for you by making your request in writing and we will provide this information as soon as we can but in any event no later than 28 days from the date of your written request. Do note that if you do not allow us to collect or process the required personal information or withdraw the consent to process the same for the required purposes, you may not be able to access or use the services for which your information was sought. If you have any queries or concerns about the processing of your information that is available with us, you may contact us.
Email us admin@aughtonvillagehall.uk
We will not sell, distribute or lease your personal information to third parties unless required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998.
A small fee will be payable.
If you would like a copy of the information held on you please write to:
Aughton Village Hall, at the address at the bottom of this page.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address.
We will promptly correct any information found to be incorrect. Site administrators can also see and edit that information.

Where your data is sent

Visitor comments may be checked through an automated spam detection service.

We operate under the jurisdiction of the laws of England and Wales

Aughton Village Hall
Winifred Lane
Aughton
L39 5DH
Lancashire

We may modify this Privacy Policy at any time without any prior notice to you and will post the revised Privacy Policy on the Service. The revised Policy will be effective 90 days from when the revised Policy is posted on the website and your continued access or use of the service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

Updated – 1st January 2025